Privacy Policy
1. Introduction
Amplo Active Camps (“we”, “our”, “us”) is committed to protecting the privacy and security of children, parents, and guardians who use our services. This policy explains how we collect, use, store, and protect your personal information in line with the UK GDPR and Data Protection Act 2018.
2. Information We Collect
When you book a place at our camps, we may collect parent or guardian contact details such as name, address, phone number, and email, as well as child information including name, age, medical conditions, allergies, and any additional needs. We also collect emergency contact details, booking and payment records, and specific consents such as those relating to medication, photography, and collection arrangements.
3. Why We Collect Your Data
We collect personal information in order to provide safe childcare and to meet Ofsted requirements. Data is used to communicate with parents and guardians regarding bookings, emergencies, and updates, as well as to manage payments and administration. Information also allows us to safeguard children, ensure their welfare, and meet our legal obligations as a registered childcare provider.
4. How We Use Your Data
Personal information is used solely for the running of Amplo Active Camps. We do not sell data or use it for marketing purposes without explicit consent. On occasion, we may be required to share information with Ofsted, safeguarding bodies, or other authorities where it is necessary to comply with the law or protect a child’s wellbeing.
5. How We Store and Protect Your Data
We store personal information securely using password-protected systems and locked storage. Access is strictly limited to authorised Amplo Active Camps staff. Appropriate technical and organisational measures are in place to prevent unauthorised access, misuse, or loss of information.
6. Data Retention
We retain booking and attendance records for the period required by statutory childcare regulations. Medical, safeguarding, and accident records are also held for the legally required length of time. Once information is no longer needed, it is securely deleted or destroyed.
7. Your Rights
Under GDPR, parents and guardians have the right to access the personal data we hold about them, to request corrections where information is inaccurate, and to request deletion of data where it is no longer required. You also have the right to withdraw consent for optional data use, such as photography. If you are unhappy with how your data has been handled, you have the right to raise a complaint with the Information Commissioner’s Office (ICO).
8. Contact Us
If you have any questions about this policy or wish to exercise your data rights, please contact Amplo Active Camps by email at amplosports@hotmail.com or by phone on [insert phone number].
9. Updates to This Policy
We may update this Privacy Policy from time to time in order to reflect changes in law or in our practices. The latest version will always be made available on our booking site.
